Minutes of the third annual general meeting of the members of Old Loughtonians Hockey Club Limited (the “Club”) held at The Clubhouse, Luxborough Lane, Chigwell, Essex IG7 5AB at 17:00 hours on 07 July 2019

PRESENT:

Richard Higgins (President)

Julie Warwick-Munday (Chairman)

Tom Stumbke (Honorary Treasurer)

Peter Kempe (Membership Secretary)

Rachel Paddon (Ladies’ Club Captain)

Elliott Smith (Men’s Club Captain)

Jane Blake (Honorary Secretary)

John Wright (co-opted member)

Miranda Baldwin

Rosie Beckley

Simon Beckley

Neil Berkeley

Dorothea Blake

Jill Bowyer

Richard Chere

Nicole Donaghey

Rowan Healey

Faye Holmes

Matthew Lewis

Michael McMahon

David Morgan

Laura Oglesby

Imogen Padwick

James Pigott

Duane Robinson

Simon Rose

Brett Sicklin

Paul Warwick-Munday

Alec Waterhouse

Phillip Wheater

David Wood

IN ATTENDANCE:

Jo Davey

Jasmine Harris-Day

Benjamin Hepworth

Barry Lewis

Lester McKenzie

Graham O’Malley

James Paddon

C. Robinson

Chris Row

APOLOGIES:

James Browne

Harriet Chere

Andy Cresswell

Nigel Creswell

Justin Fox

Sam Gayler

Harry Kempe

Jack Kempe

John Kaylor

Sue Row

Gerry Smith

Jacqui Tribe

Martin Williams

The President, Richard Higgins, welcomed everyone and declared the meeting open.
Julie Warwick-Munday took the chair and noted that proxy forms had been received from 6 members (listed at Annex A)
The minutes for the 2018 AGM had been previously circulated and were approved by the meeting by ordinary resolution.
The Chairman‘s report had been previously circulated. Julie thanked outgoing members of the Management Committee for their hard work during the year. She also thanked Higgins Group and the Higgins Trust for their continuing support for the Club.
The Ladies’ Club Captain’s report had been previously circulated. Rachel Paddon thanked the ladies’ captains, coaches and managers for their support during the year.
The Men’s Club Captain’s report had been previously circulated. Elliott Smith highlighted the improvements and on-going work to improve the men’s selection process.
A report by Mike Williamson, Chairman of Playing and Coaching, had been previously circulated.
The Treasurer, Tom Stumbke, presented highlights from his report of the Company’s financial results and balance sheet for the past year, the full version of which had been previously circulated.
A report by the Membership Secretary, Peter Kempe, had been previously circulated. The proposed fee structure for the coming season, unchanged apart from a £5 increase to social membership, was approved by the meeting.
The Chairman referred to the schedule, previously circulated, of the coaches, managers and captains who had agreed to fill roles for the coming season and asked whether any other individuals wished to take on any of those roles or any of the few roles remaining open. The meeting was asked to confirm the club captains, team captains, managers and coaches as nominated. The ordinary resolution to confirm those appointments was passed by the meeting.
The members passed the ordinary resolution to re-elect the following as Directors of the Company, namely: (a) Richard Higgins(b) Tom Stumbke
The members passed the ordinary resolution to re-elect Jane Blake as Company Secretary.
The members passed the ordinary resolution to re-elect/elect Richard Higgins, Phillip Wheater, Tom Stumbke, Sam Gayler, Elliott Smith, Mike Williamson and Jane Blake as Management Committee members.
The members passed the ordinary resolution to elect Phillip Wheater as a director of the Company, following the resignation of Julie Warwick-Munday.
The members passed the ordinary resolution to re-elect/elect all Club Officers, as previously circulated.
The members passed the ordinary resolution to re-elect Gane Jackson Scott LLP as the auditors for the Company.
The members passed the special resolution to adopt the new articles of association of the Company, as previously circulated. The Membership Secretary re-iterated the main change involved, which was to reduce the member voting age from 18 to 16.
It was noted that no additional items had been requested by any members of the Company in advance of the Annual General Meeting.
The Chairman proposed the election of new Vice-Presidents as follows: Simon Beckley, Peter Kempe, Ian Padfield and Tom Stumbke. These were approved by the membership.
The incoming Chairman, Phillip Wheater, proposed a vote of thanks to all the management Committee members for their work over the year.
There being no further business, the meeting terminated.

…………………………………….

Julie Warwick-Munday