OLD LOUGHTONIANS HOCKEY CLUB LIMITED
NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the annual general meeting of Old Loughtonians Hockey Club Limited (the "Company") for the year 2022/2023 will be held at Roding Sports Centre, Luxborough Lane, Chigwell , Essex IG7 5AB on Sunday 3rd September 2023 at 12.30 hours for the following purposes:
A G E N D A
Ordinary Business
1 President’s Welcome;

2 Apologies for Absence;

3 Report by the Company Secretary - approval (by ordinary resolution) of the minutes of 2022 AGM;

4 Club Chairman's report;

5 Ladies’ Club Captain's report;

6 Men’s Club Captain's report;

7 Playing and Coaching Committee's report;

8 Report of the Company's financial results and balance sheet and the presentation of the Company's projected financial situation for the following year by the Club Chairman in the absence of a finance officer;

9 Membership Secretary's report and the approval (as an ordinary resolution) of the membership fees for the following season;

10 Confirmation of Men's section and Ladies section club captains, team captains, managers and coaches nominated by members of each team squad (currently as set out in the schedule attached to this notice) and in the event of more than one person being nominated, the election of such captains, managers and coaches for the following season;

11 The re-election (by ordinary resolution) of:

(a) Cindy Falconer;
(b) Richard Higgins; and
(c) Phillip Wheater,
as directors of the Company;

12 The re-election (by ordinary resolution) of Peter Kempe as Company secretary;

13 The election and/or re-election (by ordinary resolution) of Management Committee members (as listed in the schedule to this notice);

14 Notification of the appointment of club officers (as listed in the schedule to this notice);

15 The re-appointment (as an ordinary resolution) of Haslers as auditor of the Company;

16. Announcement of new vice-presidents.

17 Such other agenda items as requested by any of the members of the Company no fewer than 14 days before the date of the meeting and agreed by the Management Committee; and

18 Any other business of which not fewer than seven days' previous notice in writing has been given to the Eligible Members (as defined in the articles of the Company) by the Honorary Club Secretary in writing (whether by electronic or other written means).

Dated: 1 August 2023

Registered office:
Roding Sports Centre, Luxborough Lane, Chigwell , Essex IG7 5AB

By order of the board of directors

Director/Secretary
NOTE: A Member entitled to attend and vote at the meeting is entitled to appoint another person as his/her proxy to exercise all or any of his/her rights to attend and to speak and vote at the meeting and at any adjournment of it. A proxy need not be a member of the Company.
To be valid, forms of proxy must be lodged at the registered office of the Company, no fewer than 24 hours before the time fixed for the meeting.

This is the company secretary's report.

Old Loughtonians Hockey Club Limited
Roding Sports Centre
Luxborough Lane
Chigwell
Essex IG7 5AB

12 May 2023

Dear Fellow Members

This is the company secretary's report for the 2023 AGM.

We are holding this year's annual general meeting ("AGM") on 3rd September 2023 at 12.30 pm at the clubhouse. The notice of the meeting and a form of proxy are as attached.

I am pleased to report that Phillip Wheater has agreed to continue as Chairman of the Club, Richard Higgins will continue as President and Cindy Falconer will continue as Welfare Officer. All three will therefore be volunteering to be re-elected as a director at the meeting.

Sam Gayler has agreed to continue as Ladies Club captain and Simon Beckley as Men's Club captain. Jay Fox (representing the mini and junior sections) and John Wright have agreed to continue on the management committee as co-opted members.

We still need to fill the post of Finance officer and Property Management officer. We also still need a new membership secretary. Nigel Creswell is standing down as Playing and Performance Officer and that role also needs to be filled.

The AGM notice includes a schedule setting out the roles which have been filled and those other roles which still need to be filled. As far as other Club officers are concerned, we still need a new Communications officer, a Computer Systems officer and a Sponsorship officer as well as Social Secretaries.

Without the many volunteers who you will see listed on the schedule, our Club could not function. If you are able to help and would like to carry out any role (whether listed or not) please do let Phillip or me know.

If you are not able to attend, could you please complete the proxy form and return it to me by email.

With the notice of the AGM we will exhibit a copy of:
(a) The Chairman's report prepared by Phillip Wheater;
(b) The Ladies Club Captain's report prepared by Sam Gayler;
(c) The Men's Club Captain's report prepared by Simon Beckley;
(e) The Membership Secretary's report prepared by me including the recommendations for next season's membership fees;
(f) The playing and coaching report prepared by Jamie Oxley;
(g) The minutes of last year's meeting;
(h) The schedule of volunteers; and
(i) The form of proxy.

The accounts and the report of the company's financial results for the year prepared by Phillip Wheater will be added as soon as Haslers have completed the audit.

If you have any questions regarding any of the reports please raise them at the AGM.

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