The club has a webuser guide which covers the authorised use of the club website by captains, coaches, managers and club officials.
This policy covers the use of online communication between;
(a) members themselves; and
(b) members and captains, coaches, managers, club officials and other club volunteers (together “Club Representatives”)
as well as the use of the internet and social media generally.
This policy is based on the Child Protection in Sport Unit “Statement of acceptable use of internet and social media” template which stresses that whilst online communication is importand for children’s and young people’s development, relevant safeguards need to be put in place to ensure children and young people (as well as adults) remain safe whilst online and using social media.
This policy forms part of the club’s code of conduct. Every parent, guardian and carer must agree to adhere to this code as a condition of membership for a mini or colt member. Each adult member must also agree to adhere to this code as a condition of membership.
These statements are made by each member for themselves and by each parent or guardian on behalf of their child (mini or colt member).
Statements
1. I will be responsible for my behaviour when using my telephone at Old Loughtonians Hockey Club (the “Club”) including the content on my phone and how I conduct myself.
2. I will not deliberately or recklessly create, view, browse for or look at material that is offensive, defamatory or illegal. If I accidentally come across any such material I will report it to the Club’s welfare officer.
3. I will not use my phone or any other device to send anyone material that could be considered threatening, offensive upsetting or bullying or which is illegal and will not add any such material to any social media site, forum or internet page.
4. I understand that I should only use the Club’s official communications channels to contact Club Representatives and should not seek out and communicate with individual Club Representatives without their express agreement.
5. I understand that all of my use of the internet and social media is potentially visible to everyone.
6. I recognise that any issues involving my behaviour online may be addressed by the appropriate Club Representative including the Club welfare officer or discipline officer as appropriate and that any persistent or serious breach may lead to loss of membership.
7. I will not give out any of my own or anyone else’s personal information (such as name, age, address or telephone numbers) online (other than as part of my membership registration subject to the Club’s privacy policy).
8. I will not share my own or anyone else’s passwords with anyone else whether online or otherwise.
9. I will not arrange to meet somebody that I have met online but do not otherwise know unless accompanied by an adult Club Representative or my parents or guardians.
10. I understand that these rules in this code are designed to keep me, my fellow club members and guests at the Club’s premises safe. The Club will contact parents/guardians if their child does not adhere to these rules.
For Colt and Mini members only
11. I will avoid using my phone during training or other activities at the Club as I realise that it will have an adverse impact on my safety, the safety of others and my ability to train, play and learn.
12. I am aware that if I am experiencing bullying, abuse or threatening behaviour online I can contact the Club’s welfare officer whose details are here

Safeguarding Policy :: Old Loughtonians Hockey Club

and that I should complete and report the incident using these forms.
Accident, bullying and incident reporting :: Old Loughtonians Hockey Club
13. I know that I can contact Childline on 08001111 or at childline.org.uk if I have any worries about something I have seen or experienced online.
For parents, guardians, carers only
14. We have discussed this code and the statements in particular with our child and agree to support the safe use of the internet and social media.